Proforma Invoice Generator
A proforma invoice gives your buyer a binding preview of the final invoice — ideal for requesting prepayment, arranging financing or supporting customs paperwork for international shipments.
How to create a proforma invoice
- 1
Add seller and buyer details and a proforma number.
- 2
List the goods with quantities, unit prices and delivery terms such as FOB or EXW.
- 3
Download the PDF and convert it to a commercial invoice once the order ships.
Why use our proforma invoice generator
Delivery terms field
Record Incoterms or other shipping terms.
Multi-currency
Quote in your buyer's currency.
Convert to invoice
Create the final invoice from the proforma in one click.
Clear validity
Set how long prices and terms remain valid.
When do you need a proforma invoice?
Proforma invoices are used before goods are delivered — to request advance payment, to let a buyer obtain an import license or letter of credit, or to declare value to customs ahead of shipment. It is not a demand for payment in the accounting sense and is usually not recorded as a sale until the final invoice is issued.
Frequently asked questions
Is a proforma invoice a real invoice?
No. It is a good-faith estimate of the final invoice. It is not normally recorded in accounts receivable.
Can a proforma be used for customs?
Many customs authorities accept a proforma invoice for samples or prepaid shipments, but check with your broker.
What happens after the proforma?
Once the goods ship, issue a commercial invoice. Use the convert button to carry everything over.