Purchase Order Generator
Purchase orders put your orders in writing. Specify exactly what you are buying, at what price and when it should arrive — and give your supplier a reference to put on their invoice.
How to create a purchase order
- 1
Enter your company as the buyer and your supplier as the vendor. Add a ship-to address if different.
- 2
List items with quantities and agreed unit prices.
- 3
Set the delivery date and terms, then download the PO PDF.
Why use our purchase order generator
Buyer & vendor layout
Correct labels for purchasing, not selling.
Ship-to address
Deliver to a different site or warehouse.
Delivery date
Set clear expectations with suppliers.
Three-way match
PO numbers help match orders, receipts and invoices.
Why use purchase orders?
Purchase orders control spending, prevent misunderstandings about price and quantity, and make it easy to match a supplier's invoice to what was actually ordered and received. Even small businesses benefit when ordering regularly from several suppliers.
Frequently asked questions
Is a purchase order a contract?
Once the vendor accepts it, a PO typically becomes a binding agreement for the listed goods and terms.
What is the difference between a PO and an invoice?
The buyer issues a PO to order goods; the seller issues an invoice to request payment.
Can I add shipping and tax?
Yes, add taxes, shipping and fees just like on an invoice.